The Philippines became a member of the Hague Convention Abolishing the Requirement of Legalization for Foreign Public Documents (Apostille Convention) in 2019. This simplified the process for Filipinos needing documents authenticated for use abroad. An apostille, a standardized certificate issued by a designated authority, now replaces the traditional “red ribbon” authentication for documents destined for Apostille Convention member countries.
Understanding the requirements and procedures for obtaining an apostille philippines in the Philippines can save you time and ensure a smooth application process.
Apostille Requirements in the Philippines
There are two main categories of documents for apostille purposes: public and private.
Public Documents: Issued by government agencies like birth certificates, marriage certificates, educational credentials, and court decisions. These typically require minimal processing.
Private Documents: Issued by non-government entities such as notarized affidavits, contracts, and commercial invoices. These require additional steps for verification.
Here’s a breakdown of the general requirements for both categories:
Common Requirements:
Original document: The document you need apostilled must be the original and in good condition.
Completed Application Form: Download the DFA Apostille Submission Checklist and Declaration Form from the official website (https://www.apostille.gov.ph/).
Applicant Identification: A photocopy of your valid government-issued ID with three specimen signatures.
Applicable Fee: Fees vary depending on the document type and urgency. Check the DFA website for the latest fee schedule.
Additional Requirements for Private Documents:
Notarized Affidavit: A sworn statement explaining the purpose of using the document abroad and the authenticity of the issuing entity.
Certificate of Authority for a Notarial Act (CANA): Issued by the Regional Trial Court, verifying the notary public’s authority to perform the notarization.
Special Considerations:
Minor Applicants: If applying for a minor’s document, a parent or legal guardian may complete the forms and submit their ID.
Special Power of Attorney (SPA): If you cannot personally appear for the application, you can authorize someone to act on your behalf through a notarized SPA.
Obtaining an Apostille: The DFA Process
The Department of Foreign Affairs (DFA) – Office of Consular Affairs (OCA) is the designated authority for issuing apostilles in the Philippines. Here’s a simplified overview of the process:
1.Gather Required Documents: Ensure you have all the necessary documents based on your document category.
2.Complete the Application Form: Fill out the DFA Apostille Submission Checklist and Declaration Form carefully.
3.Schedule an Appointment (Optional): While walk-in applications are accepted, scheduling an appointment through the DFA OCA website can minimize wait times.
4.Submit Documents: Present your documents and application form at the DFA OCA counter along with the applicable fee.
5.Payment and Processing: Pay the apostille fee and your application will be processed. Depending on the workload and document type, processing times can range from a few hours to several days.
The apostille process in the Philippines offers a streamlined and efficient way to authenticate documents for use abroad in Apostille Convention member countries. By understanding the requirements and following the outlined procedures, you can ensure a smooth application and obtain the necessary apostille for your documents. Remember, for the latest updates and specific inquiries, refer to the official DFA OCA website for the most accurate and up-to-date information.
